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Appendix A7.1

Pay terminology and pay calculations

1. Pay terminology

1.1 Normal working hours

We regard the total hours regularly worked by you as your "normal working hours". These will be equal to conditioned hours (see paragraph 1.2 below). for most employees but will be longer than conditioned hours if you are contractually obliged to work additional hours - e.g. on overtime, shifts etc. - and shorter than conditioned hours if you work part-time.

1.2. Conditioned hours

Conditioned hours is a notional number of hours per week used when calculating hourly rates of pay (see paragraph 2.5 below). Currently, conditioned hours are 37 per week.

1.3. Normal hourly rate

This is the rate of pay for working within conditioned hours (see paragraph 1.2 above).

1.4. Plain time rate (PTR)

Plain Time Rate (PTR) is an hourly pay rate used as the basis for calculating the rate of pay for overtime, premium payments and travelling time.

1.5. Part-time employees

Any BBSRC JNCC employee contractually working less than the normal conditioned hours of 37 hours per week. Their annual salary is calculated pro-rata (see paragraph 2.2).

1.6. ‘Self managed hours’ employees

Some employees are required to attend for whatever hours are necessary in order to fulfil the requirements and objectives of their job. They do not have fixed working hours but are instead expected to self-manage their hours so as to achieve those requirements and objectives (for example, they may work longer hours when the workload is high or in order to meet a tight deadline, and fewer hours when the workload is light). This requirement will be specified in the individual's statement of terms and conditions of employment. Self managed hours employees are not eligible for overtime pay or other payments for working long hours.

Those in pay band F and above are normally classified as self-managed. Those in pay bands E and D are usually classified as self-managed on an individual basis but if they have been continuously employed since before 1 May 1995 in one or other of those grades, they retain the right to be classified according to the overtime terms and conditions in force prior to that date. Therefore employees who apply for and take up a role that is classified as ‘self managed hours’ or are re-graded or promoted on or after 1 May 1995 lose their retained rights and will be notified of their new classification and issued with an amendment to their terms and conditions of employment.

2. Pay calculations

2.1. Calculation of salary for non-standard periods of payment

Annual salary is normally paid at the end of each calendar month or week - each payment being one-twelfth or one fifty-second of annual salary. A change of circumstances may mean that you are due payment for a period of less than a calendar month e.g. starting or leaving part way through a calendar month or payment at differing rates within a calendar month - e.g. an allowance or temporary promotion effective part way through a calendar month. Please note

  • If the period of payment covers all the working days in a calendar month payment for that month will be the monthly rate given in appendix A7.1 (i.e. one-twelfth of annual salary)
  • For periods of less than a complete calendar month, the monthly rate will be multiplied by the proportion of the month that applies. For example:

A start date on the 13th day of a 31 day month

(19÷31) x (monthly rate)

If a change occurs part way through the month a calculation for each period will be made. For example

An increase in salary on the 13th day of a 31 day month

(12÷31) x (currently monthly rate) + (19÷31) x (new monthly rate)

2.2. Calculation for part-timers (pro-rata)

For part-time employees, the annual salary of a part-time employee is a percentage of the salary of an equivalent full-time employee calculated in proportion to the number of hours actually worked, as follows:

(Annual salary of equivalent full-timer) X (number of part-time hours worked per week) ÷ (number of conditioned hours).

2.3. Monthly rate

We calculate monthly pay rates as follows: (annual salary) ÷ (12).

2.4. Weekly rate

We calculate weekly pay rates as follows: (annual salary) ÷ (52).

2.5. Hourly rate

We calculate hourly rates for employees as follows:

Normal hourly rate” for time worked within conditioned hours

  • (Weekly rate) ÷ (No. of conditioned hours).  For part-timers, divide by number of hours worked per week, rather than by the number of conditioned hours

Plain time rate” (PTR) for:

  • Time in excess of conditioned hours (i.e. for overtime and travelling time)
  • Calculating premium payments

(Weekly rate plus eligible allowances) ÷ 37

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Last updated 10/02/11
Amendment 119 - February 2011